Southdown Housing Association providing accomodation and support accross Sussex

Governance documents This page contains the following sections (click on the link to be taken to the respective section): Governance Handbook Housing Corporation documents Regulation and Action plans Schedule of Board and Committee Dates 2008 Financial Regulations Board and Committee Papers Policies and Procedures Southdown Business Plan Annual Housing Corporation Self Assessment and Action Plan Internal Controls National Housing Federation SE: Home Truths Rules Association Training Programme

GOVERNANCE HANDBOOK
		ISSUE DATE:May 2007
CONTENTS
(All documents are Password Protected)
SECTION A – SOUTHDOWN HOUSING ASSOCIATION
A1	Office addresses and telephone numbes (incl. Key contacts)
A2	Board and Committee Structure
A3	Management Structure Chart
A4	Core Values And Mission Statement
A5	Accountability Statement
SECTION B – ROLES AND RESPONSIBILITIES
B1	Code of conduct/acceptance/declaration of interest
B2	Confidentiality and access to information
B3	Role of Board and Committee members
B4	Role of the Chair of the Board
B5	Role of the Vice-Chair of the Board
B6	Role of the Chair of committees
B7	Role of the Chief Executive
B8	NHF Code of Governance
B9	Southdown Statement of Compliance with NHF Code
B10	Role of the Board Health & Safety Champion
SECTION C – TERMS OF REFERENCE OF BOARD AND COMMITTEES
C1	Finance Committee
C2	Development Committee
C3	Quality Assurance Committee
C4	Housing Management Committee
C5	The Board

C7	Meetings Calendar 2009
SECTION D – RECRUITMENT, SELECTION, APPRAISAL
D1	Board and Committee Terms of Office (incl. Performance)
Appendix 1	Board Members Annual Appraisal Form
Appendix 2	Evaluation of Chair of Southdown Board
Appendix 3	Board Group Appraisal Questions
D2a	Recruitment and Selection of Board Members
D2b	Selection and Appointment of Board Chair and Vice Chair
D3	Induction and training process
D4	Recruitment and Selection of Board Members – Administrative Process
SECTION E – POLICIES, PROCEDURES AND STANDING ORDERS
E1	Shareholding Policy Process and Advice/Practice Note
E2	Diversity & Equalities Policy
E3	Urgency procedures
E4	Business plan timetable
E5	Rules
E6	Financial Regulations
E7	Integrity at Work Policy
E8	Travel and Subsistence
SECTION F – REGULATION
F1	Returns Timetable
F2	RSR Return
F3	Finance Viability Review
F4	Annual Housing Corporation Self Assessment and Action Plan
F5	Internal Controls
F6	Risk Matrix Action Plan
SECTION G – SOUTHDOWN BUSINESS PLAN
G1	Southdown Business Plan
G2	Divisional Reviews and Business Plans
G3	Southdown Business Plan Action Plan 2007 to 2009
SECTION H – COMMITTEE CONTACTS
H1	Committee Contacts

Housing Corporation Documents

Housing Corporation: How We Regulate
1	Our Regulatory Documents
2	Risk Based Regulation (March 2007)
3	Self Assessment Compliance Statements, including statement of efficiency gains (March 2008)
4	Our Overall Approach
5	Viability
6	Governance
7	Management
8	New Stock Transfer Associations (March 2007)

Sector Study 60	Supported Housing and Housing For Older People (March 2008)


Regulation and Action Plans

1	HC Regulatory Code Compliance Statement
2	Internal Controls Assurance and Matrix (June 2007)
3	Risk Assessment Strategy and Matrix (November 2007)
4	Annual Efficiency Statement


Board and Committee Papers
MINUTES

1	Minutes from Board Meeting 16 October 2008
2	Minutes from Finance Meeting 3 September 2008
3	Minutes from Quality Assurance Meeting 4 September 2008
4	Minutes from Housing Committee 3 September 2008
5	Minutes from Development Committee 3 September 2008
6	AGM Minutes 17 July 2008
7	Minutes from Board Away Day 1 April 2008

Development Committee Meeting - 12 November 2008
	Agenda
	Report No 1
	Report No 2

Finance Committee Meeting - 12 November 2008
	Agenda
	Report No 1(Front Page)
	Report No 1
	Report No 2
	Report No 3
	Report No 4(Front Page)
	Report No 4
	Report No 5
	Report No 6
	Report No 7
	Report No 8
	Report No 9

Housing Committee Meeting - 12 November 2008
	Agenda
	Report No 1
	Report No 2
	Report No 3(Front page)
	Report No 3 (First page)
	Report No 3 (Second page)
	Report No 4(Front page)
	Report No 4
	Report No 5 (Front page)
	Report No 5

Quality Assurance Committee Meeting - 13 November 2008
	Agenda
	Report No 1
	Report No 2
	Report No 3
	Report No 4
	Report No 5
	Report No 6
	Report No 7
	Report No 7 (Appendices)
	Report No 8

Other Documents

1	SHAbang! October 2008
2	Insight Survey Report: RSL Board Member Remuneration, 2008
3	Association Training Programme 2008
4	NHF "The Bulletin" June 2008
5	Travel and Subsistence Claim Form
6	Performance Monitoring Report - October 2008

Accounts

1	Financial Statements for Year Ended 31 March 2008
2	Management Accounts August 2008

Policies & Procedures

1	Main Index
2	Policy & Procedure Review Matrix

Useful Links

1	Useful Links

Building choice and independence through housing and specialist support